> For the complete documentation index, see [llms.txt](https://handbook.mattermost.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://handbook.mattermost.com/operations/messaging-and-math/how-to-guides-for-m-and-m/how-to-run-meetups.md).

# How to run meetups

Below is a checklist for how to run meetups, such as [Mattermost's GitLab Commit kick-off party](https://www.eventbrite.com/e/gitlab-commit-kickoff-party-tickets-85844347755).

* Research venues in area based on number of attendees and type of event.
* Contact venues for availability on date of event as well as cost (Food & Beverage minimum and Rental Fee).
* Select venue and food & beverage order.
* Receive editable PDF contract from venue and send to procurement for approval.
* Create event invitation online & promote (meetup, eventbrite, Mattermost newsletter, social media, email, Sales). Contact Amanda for assistance.
* Contact Team Admin for shipping assistance with swag (must have shipping location).
* Decide on collateral and contact Team Admin for shipping assistance.
* Will you be getting party decor such as napkins, sign, balloons, etc. Can contact Team Admin for assistance.