Mattermost Handbook
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0.2.1
0.2.1
  • Mattermost Handbook
  • Company
    • About Mattermost
      • List of terms
      • Business model
      • Mindsets
    • "How to" guides for staff
      • How to set up a 1-1 channel
      • How to update the handbook
      • How to manage Handbook notifications
      • How to change mobile device
        • How to handle a lost mobile device
      • How to do a mini-retrospective
      • How to autolink keywords in Mattermost
  • Operations
    • Company operations
      • Areas of Responsibility
      • Mattermost Leadership Team (MLT)
        • MLT cadence
      • Company measures
        • Metrics definitions
        • FY23 goals board
        • MLT metrics
      • Company cadence
      • Company policies
        • Community response policy
        • Security policy
      • Company processes
        • Issue/solution process
        • Company agreements
        • Publishing
          • Public web properties
          • Publishing guidelines
            • Brand and visual design guidelines
            • Voice, tone, and writing style guidelines
              • Contribute to documentation
            • Confidentiality guidelines
          • Post-publication quality control process
      • Handbook processes and policies
        • Handbook onboarding
      • Fiscal year planning
    • Research and Development
      • Organization
        • Tech Writing
        • Data engineering
        • Delivery
        • Cloud Platform
        • Site Reliability Engineering
        • GRC
        • Product Security
        • Security Operations
      • Processes
        • Feature Labels
      • Product
        • Product planning
          • Product philosophy and principles
          • Prioritization process
          • Release planning process
          • Roadmap views
          • Release plan
          • Launch plan
          • Feature requests
        • Development process
          • Mobile feature guidelines
          • Deprecation policy
          • Mattermost software requirements process
          • Jira ticket lifecycle
          • Creating new Jira bug tickets
            • Priority levels for tickets
            • Jira fix versions
        • Release process
          • Release overview
          • Feature release process
          • Dot release process
          • Security release process
          • Mobile app release process
          • Desktop app release process
          • Release tips
          • Release scorecard definitions
        • How-to guides for Product
          • How to use productboard
          • How to record a roadmap video
          • How to update integrations directory
          • How to write a feature release announcement
        • Product Management team handbook
          • Product Management Areas of Ownership
          • Product Manager onboarding
          • Product Manager levels
          • Professional development
        • Product Design team handbook
          • Product Design levels
        • Technical Writing team handbook
          • Work with us
          • User interface text guidelines
          • Documentation style guide
          • Our terminology
          • Guidelines for PMs and developers
          • Guidelines for community contributions
          • Technical Writer levels
          • Docathon 2021
            • Getting started with contributing
        • Growth
          • A/B testing methodology
          • PQL definition
        • Analytics
          • Product Analyst Engineer levels
          • Looker
            • Dashboards
            • Explores
          • Telemetry
        • Developer relations
        • Product team hangouts
      • Engineering
        • Infrastructure engineering
          • Cloud infrastructure cost KPIs
          • Cloud data export process
          • Cloud churn process
          • Reliability Manifesto
          • Production Readiness Review
          • Infrastructure Library
        • Integrations team processes
        • Plugin release process
        • Data Engineering
        • Sustained Engineering
          • On call
        • How to go to a conference
        • Public speaking
        • Core contributor expanded access policy
      • Quality Assurance
        • QA workflow
        • QA testing tips and tools
        • Rainforest process
    • Messaging and Math
      • How-to guides for M&M
        • How to create release announcements
        • How to create screenshots and GIFs
        • How to write Mattermost case studies
        • How to write guest blog posts for Mattermost apps and services
        • How to write Mattermost recipes
        • How to compose tweets
        • How to create a split test for web page
        • How to run meetups
        • How to run executive dinners
      • Checklists for M&M
        • Blog post checklist
        • Bio checklist
      • Mattermost websites
      • Demand generation reporting
      • M&M Asana guidelines
      • Content marketing
        • How to use the editorial calendar
        • Content development and distribution
        • Video content guidelines
        • How to contribute content
    • Sales
      • Deal Desk
      • Partner programs
      • Lead management
    • Deployment Engineering
      • Overview
      • Workflows
      • Frequently Asked Questions
      • Playbook for MME Sev 1 Outages
      • Status Update Template
    • Program Management
    • Customer Success
      • Customer Support
    • Legal
      • Contracts
      • Ironclad Basics
        • Company-Wide Workflows
        • Sales Contracts and Workflows
        • Signing a Contract and Contract Repository
    • Finance
      • Budget
      • How to use Airbase
        • Access Airbase
        • Navigate Airbase
        • How to submit a purchase request
        • How to submit a reimbursement request
        • How to review a reimbursement request
        • Vendor portal guide
        • Frequently asked questions
      • Onboarding
        • Vendor onboarding
        • ROW staff onboarding
      • Staff member expenses
        • How to spend company money
        • How to spend company money: Internships
        • Corporate credit card policy
        • How to access Airbase
        • Gifting policy
        • How to book airfare and travel
        • How to reimburse the company
        • How to convert currencies
        • How to get paid
      • Arrange a Bounty Program
      • Naming files and agreements
      • Risk management
        • Mattermost U.S. consulting agreements
      • Operations playbook
    • Security
      • Policies
      • Privacy
        • Data deletion requests
        • Data subject access requests
      • Product Security
        • Product Vulnerability Process
        • Working on security-sensitive pull requests
        • Secure Software Development guide
      • Security Operations
        • User guides
    • Workplace
      • PeopleOps
        • HR cadences
        • HR systems
        • HR Processes
        • Working at Mattermost
          • Onboarding
            • Things everyone must know
            • Staff onboarding
            • Engineer onboarding timeline and expectations
            • Manager onboarding
            • Frequently asked questions
          • Learning and development
          • Mattermost communication best practices
          • Paid time off
            • Out of office email example
          • Travel
            • Business travel insurance
          • Leaves of absence
            • Pregnancy leave
            • Baby bonding parental leave
            • Jury duty
          • Workplace program
          • Relocation
          • Total rewards
        • Performance reviews
          • Formal review process
          • New staff performance review
          • Informal review process
        • Transfers and promotions
        • Offboarding instructions for managers
        • People compliance
      • People policies
      • Groups
        • Staff Resource Groups
      • Approvals and iteration
      • IT
        • IT helpdesk
        • Hardware and software purchases
        • Hardware buy back policy
        • Software systems
  • Contributors
    • Contributors
      • Equity, diversity, and inclusion
      • How to contribute to Mattermost
        • Community Content program
        • Documentation contributions
        • Help Wanted tickets
        • Localization
        • Contribution events
      • Mattermost community
      • Contributor kindness
      • Community systems
      • Guidelines and playbooks
        • Social engagement guidelines
        • Contribution guidelines and code of conduct
        • Mattermost Community playbook
        • How to run a Hackathon
        • Hacktoberfest event organizer guide for Mattermost
    • MatterCon
      • Staff information privacy management
      • Mattermost events code of conduct
      • MatterCon2021
    • Join us
      • Ice-breakers
      • Help Wanted tickets
      • Localization
      • Mattermost GitHub sponsorship
      • Things candidates should know
      • Staff recruiting
      • Recruiting cadences
        • Product Manager hiring process
      • Exec recruiting
        • EA logistics
  • Help and support
    • Contact us
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On this page
  • Have a Question for the People Team?
  • People Team SLAs
  • Important Note
  • General Information
  • Office Address
  • Phone Number
  • Letter of Employment
  • Mattermost Invitation Letter (for Visa Application)
  • Regular Compensation
  • Rippling
  • Lattice
  • Other Key Channels and Resources

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  1. Operations
  2. Workplace

PeopleOps

Name
Title

VP, Human Resources

Senior Manager, People

Recruiter

Have a Question for the People Team?

People Topic
Resource
Who to Ask?

Offer Letters and Employment Agreements

HR@mattermost.com

Onboarding

Employment Verification Letters

US Benefits

Canada Benefits

General HR Questions

Recruiting

Workplace Program Questions & Updates

Total Rewards

People Team SLAs

What is an SLA? An SLA is an agreement that details the expectations and obligations of a service provider to a client.

Common People Team Request

SLA

Compensation Review Requests (for candidates/offers)

2 business days

General Recruiting Questions

1 business day

Opening a Requisition

1 business day

Posting a Job

2 business days

In-take ICP & Job Description

2-4 business days

Recruiting New Agency Support

5-7 business days

Requesting a Recruiter Screen

1 business day

Reference Check Request

1 business day

Offer Letters

All Approvals given by 4 PM ET will go out same day

General, Non-Urgent HR Questions

Response: 1 business day, Solution: within 3 business days (for non-complex issues)

US Benefit Overviews from TriNet for Candidates

2-3 business days

Employment Change/Comp Adjustment Letters

3 business days (after all approvals received)

Letters of Employment and Employment Verifications

2 business days

Mattermost Invitation Letter (for Visa Application)

2 business days

General Workplace Questions

Response: 1 business day, Solution: within 3 business days (for non-complex issues)

Workplace Program Proposals

Response in 2-3 business days

New Hire Equipment

2 weeks

Refresh Equipment (for current staff)

2 weeks

Important Note

General Information

Office Address

Mattermost, Inc. is located at:

Mattermost, Inc.
2100 Geng Road, Suite 210,
Palo Alto, California 94303

Phone Number

The official phone number for Mattermost, Inc. is +1 (650) 667-8512. All company phone calls are received via Ruby, our virtual receptionist app. Full-time staff members who wish to be added to the directory should contact hanna@mattermost.com or hr@mattermost.com.

Letter of Employment

For example, monthly fee, salary, start date, title, etc. People team will send you the letter once it is completed.

Mattermost Invitation Letter (for Visa Application)

Regular Compensation

  1. Employees of our Canadian entity receive salary by direct deposit semi-monthly via Rippling.

  2. Employees of our German entity receive salary by direct deposit monthly via Vistra.

  3. Employees of our UK entity receive salary by direct deposit monthly via Rippling.

  4. Contractors to Mattermost, Inc. via Deel receive payment monthly via Deel. Invoices are automatically generated.

  5. Contractors to Mattermost, Inc. (direct) should email invoices monthly with:

    TO:       [Email specified in "Mattermost Invoice Instructions" emailed with your on-boarding instructions]
    CC:       [Email of your manager]
    SUBJECT:  [Please include MONTH YEAR and YOUR NAME or YOUR COMPANY NAME]
  • For ‘fixed fee’ contracts, it is fine to send invoice before the time period covered. Example: An invoice for services April 1-30 can be sent on April 25.

  • Your manager should reply on the email with any feedback on the invoice.

Rippling

  • The People team uses Rippling to store and update staff job information, records and important documents, for HR reporting and analytics, and to create new hire onboarding and offboarding workflows.

  • Staff use Rippling to update their personal and emergency contact information, to submit their PTO, and to reference the organizational chart and staff directory.

  • Managers use Rippling to approve their team's PTO, receive onboarding/offboarding notifications, approve appropriate changes for their team and/or direct reports. Note: managers will receive requests via a Rippling notification sent to a Manager's Mattermost email address. Managers can click through the email notification to approve or approve directly in Rippling.

  • Executive Assistants (EAs) are able to update personal information for the MLT team members they support, and to be vacation-ready as appropriate back-up EAs will be able to update personal information as-needed.

Resources: How-to for Staff Members

Lattice

  • Lattice is our Engagement and Performance Platform.

  • The People team uses Lattice to gain insight across the employee experience, using employee engagement surveys, continuous feedback, 360 reviews, and 1:1s.

  • Staff use Lattice for performance reviews such as 90-day reviews and 360 performance reviews, for engagement and employee experience surveys, and 1:1s.

Other Key Channels and Resources

  • Performance Reviews

  • For Managers

    • Hiring

    • Recommended Reading

PreviousWorkplaceNextHR cadences

Last updated 3 months ago

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,

see request instructions , Email: HR@mattermost.com

(Non-Confidential) and HR@mattermost.com (Confidential)

(Non-Confidential)

,

Questions: , Email: hr@mattermost.com, Updates: or (Found on the Rippling Feed page under "Resources"

,

,

,

, IT@mattermost.com

, IT@mattermost.com

DO NOT share confidential HR information in the , as it runs pre-production releases of Mattermost software and occasionally requires debugging of data stores. Use to handle passport information, ID numbers, and other sensitive data. HR issues (e.g. health, extenuating circumstances, etc.) should be discussed in @mattermost.com emails only.

If you need a letter from Mattermost verifying your employment or contractor status, please send the request to citing what information is needed.

If you are a U.S. staff member and on payroll through TriNet, see . Please make sure to include the TriNet Employer Code when you share TriNet contact information with your verifying institution.

If you are traveling on behalf of the company and need an invitation letter as a part of the visa application process, please complete . People team will write a letter based off of the information you provide in the form and will send it to you within 2 business days.

If you would like a letter confirming traveling insurance when traveling on behalf of the company, please review the section of the handbook and complete the .

Employees of our US entity, Mattermost, Inc., receive salary by semi-monthly direct deposit via TriNet. Pay slips are available via .

Rippling is our Human Resources Information System (HRIS). Rippling is a single source of truth for staff information, and data updates are supported by the following :

To access the system go to or .

📁

📁

📁 (for off-cycle requests)

📁

📁

(Chapter 13 required for performance reviews)

Mattermost Community server
Rippling
hr@mattermost.com
TriNet Contact Information
this form
Business Travel Insurance
AIG Travel Insurance Generation Form
TriNet’s portal
directly responsible individuals
Update your personal information
View the Company Directory and Org Chart
Request Time Off
Review Time Off Requests as a Manager
View Holiday Calendar
Lattice
Okta
Performance Review Toolkit
Hiring workflow
Headcount Approval Request Process
Job Description Template and New Req Intake Form
Offer Request Approval Process
High Output Management
Natalie Jew
Lynn Conway
Kellie Ritenour
Lynn Conway
Mattermost Company Onboarding Google Slides
Ask the People Team
Lynn Conway
here
Lynn Conway
Loc: USA
Lynn Conway
Loc: Canada
Lynn Conway
Ask the People Team
Lynn Conway
Kellie Ritenour
Lynn Conway
Natalie Jew
Ask the People Team
Social: Workplace Programs
Workplace Calendar
Lynn Conway
Ask the People Team
Natalie Jew
Lynn Conway
DRI
Natalie Jew
Lynn Conway
Kellie Ritenour
Natalie Jew
Kellie Ritenour
Kellie Ritenour
Kellie Ritenour
Kellie Ritenour
Kellie Ritenour
Lynn Conway
Lynn Conway
Lynn Conway
Lynn Conway
Lynn Conway
Lynn Conway
Lynn Conway
Lynn Conway
Hanna Park
Hanna Park
Hanna Park